Renewal of a Restricted Short-Term Substitute Permit

Before You Apply

Verify with your employer which substitute form you should complete. Before completing Form 2AR or any other substitute permit applications, you must

1. Receive approval of employment from a county school system.
2. Complete the initial substitute training course through the county or through the WVLearns site.
3. Be aware of the requirements to hold a Substitute Permit, including review of your official college or university transcript by the employing county.
4. Hold the required degree for the type of permit you seek, with the required GPA, if applicable.

Applicant Requirements

General Requirements

To apply, you must

• Be a U.S. citizen or hold eligible documentation (see Policy 5202).
• Be at least 21 years old.
• Be physically, mentally, and emotionally qualified.
• Be applying in a county with a critical need shortage waiver on file.
• Hold a valid or expired West Virginia Short-Term Substitute Permit.
• Have recommendation from the county superintendent

Education Level

• Have an associate’s degree, or 60 college credit hours, or 90 quarter hours, from a regionally accredited college or university.
• Have a minimum cumulative GPA of 2.0.

Required Training

One of the following options: 

• Option 1: Twelve (12) clock hours of substitute teacher renewal training approved by the employing county or available through our eLearning platform.
  • This must occur before you receive the permit being renewed and within five (5) years of application.
• Option 2: Six (6) semester hours of coursework related to the public school program on an official transcript.
  • This must occur before you receive the permit being renewed and within five (5) years of application.

Application Instructions

Form 2AR must be completed online. If this is your first time using our Certification Portal, you will need to register. Follow the instructions for first-time applicants. 

1. Log in to the portal and select apply for licensure, the license type, and the form number.
2. Fill in the applicant information and attach any required documentation. You will need to provide personal information, such as your name and address, respond to legal disclosure questions, and indicate the county where you're employed.
3. Submit the form for county approval. Following county approval, you will receive an email for payment. Log back in to the portal to pay the application fee.
4. Following the receipt of the application by the Office of Certification, you will receive an email with instructions for completing your background check.
5. When your background check is complete and your application is approved, you will receive an email with instructions to download your certificate. You may follow the status of your application on the Certification Portal or by checking the Application Status feature.

User Guides

• Applicant User Guide - Form 2AR
• County User Guide - Form 2AR