Professional Administrative Certificate Renewal

Use the Professional Administrative Certificate Form (Form 4T) to: 

• Request renewal of your administrative certificate
• Convert to a permanent administrative certificate

Review Policy 5202 for information on the criteria for converting your certificate to a permanent certificate. If you are employed in a county school system, please contact your county certification officer for assistance with the renewal process.

Renewal applications cannot be submitted until after January 1 of the year the certificate expires, unless a candidate is applying for a permanent certificate while holding a five-year certificate, a master’s degree, five years of full-time experience, and has completed the Beginning Educator Internship/Induction or is exempt.

Candidate Requirements

If you are employed by the Department, Form 4A requires an official recommendation from the Superintendent. If you are not employed by a county school system, you must also submit Form 4B. 

General Requirements

To apply, you must:

• Be a U.S. citizen or hold eligible documentation (see Policy 5202).
• Have recommendation from the county Superintendent.
• Be at least 18 years old.
• Be physically, mentally, and emotionally qualified.
• Hold, or have previously held, a West Virginia Administrative Certificate.

To be eligible to renew your certificate, you must:

• Have completed six (6) semester hours of eligible coursework or WVLearns courses, or
• Hold a master’s degree + 30 advanced salary classification, or
• Have reached the age of 60. 

To obtain a permanent certificate, you must have a minimum of five (5) years educational experience, with a minimum of two years in the endorsement area. One year of experience must take place in WV.

A minimum of 3.0 GPA is required for all semester hour coursework for renewal. To send official transcripts to our office, please have your college/university send them to cert.transcripts.wvde@k12.wv.us. Transcripts must be received from the institution and not the applicant.

Application Instructions

Form 4A must be completed online. If this is your first time using the our Certification Portal, you will need to register. Follow the instructions for first-time applicants.

1. Log in to the portal and select the "Renew" button for the certificate you would like to renew.
2. Select the option to renew or convert your certificate.
3. Fill in the required information. Depending on the option you choose, you may need to include information on your work history. Please note that you may need to submit documentation verifying your experience. At this time, you will submit the application.
4. If you are employed in a county school system, your application will go to your county for approval. Following county approval, you will receive an email for payment. Log back in to the portal to pay the application fee. 
5. If you are not employed, the "pay now" button will appear on your dashboard, and you will be able to pay immediately.
6. Following a review and approval of your application by the Office of Certification, you will receive an email with instructions to download your certificate. You may follow the status of your application on the Certification Portal or by checking the Application Status feature.

User Guides

• Applicant User Guide - Form 4A
• College or University User Guide - Form 4A
• County User Guide - Form 4A

$35