Privacy Policy
Information Collected
The West Virginia Department of Education collects personal and non-personal information to obtain data for issuing licensure, implementing education initiatives, and providing various support for our public schools.
The type of personal information we collect may include but is not limited to your name, address, date of birth, email address, social security number, telephone numbers, signature, education records, employment, race and ethnicity, and background information. If you do not wish to disclose your home address or phone number, you should provide an alternative address and phone number where you may reliably be contacted.
Use of Information
We share your non-sensitive** personal information as and when required by W. Va. Code and/or State Policy with or for the following:
- Freedom of Information Act (FOIA)
- County Boards of Education
- U.S. Department of Education
- Verifications (with owner’s consent)
**information WVDE will not share: Social Security number, Date of Birth
Any document, correspondence, or records submitted in connection with an application may be open to public inspection. As a state agency, we may be required to provide your information to authorities after receiving a legal request, a court order, or a subpoena.
Reviewing and Correcting Your Record – Individual Rights
You have the right to review your information. If something is not accurate, contact us to request corrective action.
Maintaining and Securing Information
Documentation containing personal sensitive and non-sensitive information is scanned and stored on a secure computer server. An encrypted security program is used to protect your personal information.
Video Privacy Protection Act (VPPA) Notice
We respect your privacy and are committed to complying with the Video Privacy Protection Act (VPPA).
Viewing videos on this website does not result in the disclosure of personally identifiable information. We do not knowingly collect, share, sell, or disclose information that identifies you as having viewed specific video content on this website.
Any data associated with video playback is used solely for operational and technical purposes, such as ensuring video functionality, performance, and security. This information is aggregated and non‑identifying and cannot reasonably be used to identify you as an individual or to link you to specific video selections.
We do not provide personally identifiable information related to your video viewing activity to third parties on this website.
Embedded Videos and Third-Party Services
Some pages on wvde.us embed videos hosted by YouTube (or other authorized third-party providers). These videos are served directly from YouTube’s servers. When you play an embedded video, YouTube may collect certain information about your visit, such as your IP address, browser type, and device information, in accordance with YouTube’s own privacy practices. The West Virginia Department of Education does not control or receive this data directly from YouTube. We recommend reviewing YouTube’s Privacy Policy for more details on their data collection and use. We do not use embedded videos to collect or share personally identifiable information about site visitors beyond what is described elsewhere in this Privacy Policy.
If our practices change in a way that would involve the collection or disclosure of personally identifiable video viewing information, we will provide advance notice and obtain any consent required by law.