Finance and Medicaid
Funds are awarded to the WVDE by the United States Department of Education (USDE), Office of Special Education Programs (OSEP), to “flow-through” to the LEA contingent upon an LEA’s application for Part B funds. State funds that are appropriated each year to assist in providing education to students with disabilities are also utilized as a “flow-through” to LEAs as well as internal administrative support.
Allowable Costs for IDEA Funding [PDF], provides an alphabetical list (in chart format) of common categories for special education expenses and provides supporting information to help in determining if certain costs are allowable under IDEA grants. Please contact David Parkins if there are additional questions related to special education funding.
Medicaid
Medicaid provides health care coverage administered by states, according to federal requirements for eligible low-income families, children and those with disabilities. States and the Federal Government jointly fund the program. West Virginia school districts may seek reimbursement from Medicaid for medically necessary services provided to disabled students with an Individualized Education Program.
School-Based Operations Manual and Forms
- WV Bureau for Medical Services includes Chapter 538 School Based Health Services and the various billing forms required to bill Medicaid for services. Medicaid requires specific billing forms. These forms cannot be altered except for entering student demographics.
- Consent to Release Information and Bill Medicaid (PDF)
This consent form is required annually and includes the Medicaid Annual Notice to Parents Parental Consent to Access Public Benefits or Insurance on the second page. - Medicaid Reimbursement Master List of Rates
Modules and Webinars
Billing Modules
- Audiological Billing Module
- Nursing Billing Module
- Occupational Therapy Billing Module
- Personal Care Billing Module
- Targeted Case Management Billing Module
- Transportation Billing Module
- Physical Therapy Billing Module
- Speech Billing Module
- Psychological Services Billing Module
- Medicaid Update Training
Webinars
- SBH Audit Process Power Point
- SBH Evaluation Tool Revision 9.1.19
- SBH Nursing Services Power Point
- SBH Occupational and Physical Therapy Services Power Point
- SBH Personal Care Services Power Point
- SBH Psychological Services Power Point
- SBH Speech Therapy Power Point
- SBH Targeted Case Management Services Power Point
- SBH Transportation Services Power Point
Additional Resources
- Public Consulting Group (PCG) Random Moment Time Study
- Office of Inspector General Exclusions Database Search
- National Provider Identifier (NPI) Search
- WV Board of Examiners for Registered Professional Nurses License Verification
- WV Board of Occupational Therapy License Verification
- National Alliance of Medicaid in Education