Important Announcements

Some families receiving Summer P-EBT benefits for their children may have received letters listing an incorrect benefit amount and dates. All children receiving Summer P-EBT benefits this year will be receiving $391.00 on their P-EBT cards. The benefits will be available on the child’s P-EBT card on August 22, 2022. Those households impacted by the incorrect mailing will receive corrected letters for their records. Questions should be directed to the P-EBT hotline at 1-866-545-6502.

Households with eligible students and non-students can expect to receive Summer P-EBT deposits on August 22, 2022. Each eligible child will receive a one-time benefit of $391. A letter explaining this and other important information will be mailed to each eligible child.

The last day to file a possible STUDENT/SCHOOL AGE PEBT dispute is August 25, 2022.  This includes disputes for School Year 2021- 2022 and Summer 2022.  To create an escalation for a possible dispute, please contact 1-866-545-6502 no later than August 25, 2022.

PEBT Benefits expunge from the child’s card 274-days after the benefit is issued. Summer 2022 benefits would tentatively expunge around May 23, 2023.

Once benefits have been expunged from the card – they cannot be reloaded or added back. Expungement means the benefit period has expired and the funds have gone back to the federal government.

West Virginia Approved to Issue Summer P-EBT in 2022

DHHR and WVDE have received approval from USDA to issue Summer P-EBT benefits to eligible student and non-student populations. This will be a one-time Summer feeding benefit valued at $391 per eligible child. Summer P-EBT will be deposited onto the child’s WV P-EBT card. The state will not utilize the Mountain State EBT card for Summer P-EBT.

  • Eligible students are those that were enrolled during school year 2021-2022 in a school that participates in the National School Lunch Program as of May 31, 2022 and qualifies for free or reduced-price school meals.

  • Eligible children not yet enrolled in school are those that are under the age of 6 and reside in a household that receives SNAP.

  • Any child under 6 who becomes eligible for SNAP, or any individual student who becomes eligible for free or reduced-price meals (during the covered Summer period) will be deemed eligible for Summer P-EBT and will be issued the full benefit in an exception process at the end of the covered Summer period.

  • Students at participating schools who did not qualify for free or reduced-price meals during 2021-2022 school year and have experienced a change in status that could deem them eligible for free or reduced-price meals, should contact their county or school child nutrition contact to complete a free/reduced-price meal application before July 31, 2022.

  • Households can expect to receive the one-time benefit during the month of August 2022. An exact date will be announced at a later time.

  • All eligible households will receive a letter with important information before the benefit is issued.

  • West Virginia estimates Summer P-EBT will be issued to approximately 255,000 children, drawing down nearly $100 million in additional federal funding.

The USDA has authorized West Virginia to issue another round of PEBT to eligible West Virginia students. Please pay careful attention to the information below as there are some differences this year.

  • Unfortunately, once again, not all children in West Virginia will qualify for PEBT. These rules are determined by Congress and the USDA.

  • IMPORTANT INFORMATION: School Year 2021-22 benefits will be MUCH LOWER than what was issued last year. This is because schools have mainly returned to in-person learning.

  • For each issuance – if your student didn’t have any COVID-19 absences/quarantines or experienced any classroom, school, or county closures due to COVID-19 – then it is possible for your student’s balance to be $0 for that issuance period.

  • For each issuance – if your student didn’t have any COVID-19 absences/quarantines or experienced any classroom, school, or county closures due to COVID-19 – then it is possible for your student’s balance to be $0 for that issuance period.

P-EBT for the 2021-22 school year will follow these federal eligibility rules:

  • Students must be enrolled in a school that participates in the National School Lunch Program.

  • Students must qualify for free or reduced-price school meals or attend a school where everyone eats school meals for free due to the Community Eligibility Provision (CEP).

  • Students cannot receive benefits for days they are in-person at school.

Benefits will be retroactive

This means they will be issued for a time period that has already passed. Benefits will be grouped in 3 time periods:

Fall 2021

August or September* through December 2021
*Some schools started in August, others didn’t start until September

Spring 2022 (batch 1)

January – March 2022

Spring 2022 (batch 2)

April – May 2022

How Eligible Student Benefits Will Be Calculated in School Year 2021-22:

Benefits are calculated at a rate of $7.10 per school day for each eligible student that is unable to access school meals as a result of school closures or a student’s inability to attend due to COVID-19. West Virginia uses individual student and school eligibility data as maintained and reported by the West Virginia Education Information System to determine eligibility and benefit levels for students.

A Tiered Benefit Level Will Be Used When Benefits Are Calculated:

Tier Number of Days Absent Standard Benefit Value
Tier #1 1 to 5 days 3-day benefit $21.30 per month
Tier #2 6 to 15 days 10-day benefit $71.00 per month
Tier #3 16 or more 18-day benefit $127.80 per month

Example:

John Doe attends a county where everyone eats for free due to the CEP meal pricing benefit. He is eligible for PEBT because he attends an NSLP school that participates in CEP and therefore qualifies for free school meals.

COVID-19 Related Absences/School Closures In The Fall 2021 Semester For John Doe:

Number of Days Absent Benefit
August 0 school days missed due to COVID-19 $0
September School closed 5 days due to COVID-19 Tier #1 or $21.30
October Absent 3 days due to awaiting COVID-19 testing results Tier 1 or $21.30
November 0 days missed due to COVID-19 $0
December Missed 2 days of school due to winter weather. Because these are not COVID-19 related absences John Doe’s benefit level for December would be $0

John Doe’s Fall 2021 Benefit Issuance would be $42.60

Quick chart for answers to common questions/scenarios in PEBT 3.0

SituationAnswer
My child received a P-EBT card last year. They are still in school and our address did not change.
I still have my student’s card. What do I need to do?
Nothing. Please wait for a letter to arrive from DHHR about your student’s benefit level for Fall 2021. Benefits will start to be loaded onto existing cards in April 2022.
*Please note: Benefits loaded onto cards will be much lower than last year. Most students have been attending school in-person. Benefits are awarded for missed days due to COVID-19. If your child did not miss any school days due to COVID-19, your benefit amount will be $0.
My child received a P-EBT card last year. They are still in school, but we moved. What do I need to do?If you haven’t already, call your child’s school and update your address. Please be mindful there may be a brief lag time in the system updating to reflect any changes.
Please wait for a letter to arrive from DHHR about your student’s benefit level for Fall 2021. Benefits will start to be loaded onto existing cards in April 2022.
My child received a P-EBT card last year. However, my student:
» Has graduated
» Dropped out
» Is incarcerated in a juvenile or adult facility
» Is now homeschooled
» No longer attends a participating school
» No longer attends a CEP school or
» No longer qualifies for free/reduced price meals.
Unfortunately, your child is not eligible for P-EBT.
If you are in need of social services or food resources, please visit wvpebt.org or call 2-1-1 for information and referral services.
My child received a P-EBT card last year and is still in school. But I no longer have the card.Please contact 1-866-545-6502 to order a replacement card if your address has not changed.
If your address has changed, please call your child’s school and update your address. Please be mindful there may be a brief lag time in the system updating to reflect any changes.
Please note, the call center will only be able to directly assist the primary guardian on file with the child’s school system.
Also, if the address is incorrect, you will be referred to the Office of EBT to update your address. You MUST have your student’s WVEIS number when calling.
I have a child who is newly eligible. We did not receive a P-EBT card last year. My address is correct with my child’s school.First, you will receive a letter from DHHR explaining your student’s benefit for Fall 2021. This letter contains very important card activation information, please do not throw it away.
Several weeks later, you will then receive a card in a white envelope.
Will my ex/someone else (etc.) get the P-EBT card for my child?P-EBT cards are issued in the child’s name in care of the primary guardian listed on file with the student’s school. If you believe that you should be listed as primary, please contact the student’s school to update the information.
Once the school approves the change, you may contact the office of EBT banking to request a card to be sent to you. 304-558-4126. Please be aware this process does take time and may take several days to complete. Once a new card is ordered it may take up to 10 days to arrive.
I have 50/50 (or any version of split) custody. Will I receive a card with my portion of the benefit?No. P-EBT cards are issued in the child’s name in care of the primary guardian listed on file with the student’s school. Only one card can be issued per child. The benefits are the child’s and we ask that parents/guardians work together to spend the benefits in the best interest of the child.
I am a foster parent. When will I begin to receive the benefits for the child?Call the child’s school and provide the necessary information to update the record to show you are now the primary guardian for the child.
Once this has been done, please contact 304- 558-4126. Please be mindful there may be a brief lag time in the system updating to reflect any changes. Please be aware this process does take time and may take several days to complete.
Once a new card is ordered it may take up to 10 days to arrive.
The benefits are the child’s and if the child leaves your care, the card should travel with the child.
I was a foster parent for a child that is no longer in my care. Should I have received the benefits for the time the child was in my care?No. P-EBT is a benefit for a child and is not a reimbursement for meals provided to a child while in your care.
I have a child under the age of 6 that is not enrolled in a qualifying school. My household receives SNAP benefits. Should we expect to receive additional P-EBT benefits?No. At this time, the USDA has not extended the P-EBT program for these children.
I am the current parent/guardian with an eligible student that received a P-EBT card last year.If you have not already updated your guardianship and address with your child’s school, you will need to do so to receive future letters from DHHR that explain your student’s benefit.
My student still attends a participating school and qualifies for free/reduced price school meals. The Guardianship and address have both changed, and I do not have a card for my student.To update the guardianship and address for the card you will need to contact the Office of EBT Banking Services at 304-558-4126. You must have your student’s WVEIS number ready when calling.

Who qualifies for P-EBT?

P-EBT eligibility is connected to participation in the National School Lunch Program, free or reduced-price school meal status, and the days a student was remotely or virtually attending school.

Congress connected P-EBT with schools that are participating in the National School Lunch Program. All public schools in West Virginia participate in NSLP – as well as select private schools.

Most public schools in West Virginia are located in an area of high need, and therefore, they participate in another program called the Community Eligibility Provision (CEP). CEP is applicable to public school districts only and does not apply to private schools. Please click here for more information.

Youth Experiencing Homelessness

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Youth in Foster Care

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USDA FNS Non-Discrimination Statement

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

  1. mail:
    U.S. Department of Agriculture
    Office of the Assistant Secretary for Civil Rights
    1400 Independence Avenue, SW
    Washington, D.C. 20250-9410; or
  2. fax:
    (833) 256-1665 or (202) 690-7442; or
  3. email:
    Program.Intake@usda.gov

This institution is an equal opportunity provider.

Declaración de no discriminación del USDA

De acuerdo con la ley federal de derechos civiles y las normas y políticas de derechos civiles del Departamento de Agricultura de EE. UU. (USDA), esta institución tiene prohibido discriminar por motivos de raza, color, origen nacional, sexo (incluida la identidad de género y la orientación sexual), discapacidad, edad, o represalia o represalia por actividad anterior de derechos civiles.

La información del programa puede estar disponible en otros idiomas además del inglés. Las personas con discapacidades que requieran medios alternativos de comunicación para obtener información del programa (p. ej., Braille, letra grande, cinta de audio, lenguaje de señas estadounidense), deben comunicarse con la agencia estatal o local responsable que administra el programa o el Centro TARGET del USDA al (202) 720- 2600 (voz y TTY) o comuníquese con USDA a través del Servicio Federal de Retransmisión al (800) 877-8339.

Para presentar una queja por discriminación en el programa, el Demandante debe completar el Formulario AD-3027, Formulario de queja por discriminación en el programa del USDA, que se puede obtener en línea, desde cualquier oficina del USDA, llamando al (866) 632-9992, o escribiendo una carta dirigida al USDA. La carta debe contener el nombre, la dirección, el número de teléfono y una descripción escrita de la supuesta acción discriminatoria del denunciante con suficiente detalle para informar al Subsecretario de Derechos Civiles (ASCR) sobre la naturaleza y la fecha de la supuesta violación de los derechos civiles. El formulario o carta AD-3027 completo debe enviarse al USDA antes de:

  1. correo:
    Departamento de Agricultura de EE. UU.
    Oficina del Subsecretario de Derechos Civiles
    1400 Avenida Independencia, SW
    Washington, DC 20250-9410; o
  2. fax:
    (833) 256-1665 o (202) 690-7442; o
  3. correo electrónico:
    program.intake@usda.gov

Esta institución es un proveedor que ofrece igualdad de oportunidades.