• Ensure that all COVID-19 related expenditures are properly coded to cost center 4455 in WVEIS.
• County collaborative early childhood teams should include planning for re-entry that addresses pre-k classrooms located in collaborative sites, as well as within school buildings.
• Research all available funding sources to help address increased costs related to COVID-19 and determine if the county will apply for any available competitive grants.
• Assess the additional funding requirements necessary to implement various re-entry models.
• Align the funding needs with available funding sources to determine the financial impact moving forward and any budgetary shortfalls.
• Order all necessary supplies and equipment that will be needed before schools can safely re-open. Work with vendors regarding delivery timelines.
• Ensure all grant applications, Grants and Planning System (GPS) plans, etc. are submitted in a timely manner so that the documents can be approved, and the grant awards released before school opens.
• Consider alternative financing options, such as lease purchase agreements, to the extent legally allowable, for certain COVID-19 purchases.
• Consider lessons learned when planning future school trips when travel is again deemed safe, such as ensuring all deposits with vendors are refundable, requiring trip insurance for certain trips, etc.
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• Continuously monitor the county’s operating budget to ensure that local revenues are on-target and that expenditures remain within budgeted amounts.
• Make operating budget adjustments as needed to address revenue shortfalls or increased expenditures in specific areas, including personnel.
• Stay informed on the status of all waivers from state or federal laws and regulations.
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• Monitor student enrollment changes to anticipate any decreases in state aid funding and plan for any necessary personnel adjustments for Fiscal Year 2022 (FY22).
• Continuously monitor the county’s operating budget to ensure that local revenues are on-target and that expenditures remain within budgeted amounts.
• Make operating budget adjustments as needed to address revenue shortfalls or increased expenditures in specific areas, including personnel.
• When scheduling needed excess levy or bond levy elections, be aware of possible delays in elections due to COVID-19.  Allow sufficient time for excess levy renewal before expiration of existing levies.
• Stay informed on the status of all waivers from state or federal laws and regulations.
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CARES Act Funding Documents

• ESSERF County Allocation Schedule (.pdf) 
• Overview of CARES Act Elementary and Secondary (.pdf) 

Federal Funding Flexibility

• CARES Act Summary (.pdf) 
• Federal Grant Deadlines (.pdf)

COVID-19 Finance FAQs

• 03.18.2020 (.pdf)
• 03.24.2020 (.pdf)
• 04.06.2020 (.pdf)
• 05.21.2020 (.pdf)

WVBE Policy Waivers

• Policy 1224.1 Waiver for Class Trips (.pdf)
• Policy 8200 Waiver for Sealed Bids (.pdf)

Families First Coronavirus Response Act

• Families First Coronavirus Response Act 6.1.2020 (.pdf)