Summary of Application Requirements

Review WVBE Policy 5202 and Certifications for complete requirements


  • Application Fee: $35
  • Payment link:
  • Validity Period: 1 year
  • Grade Point Average: Minimum of an Associate’s Degree and 2.0 GPA is required for all semester hour coursework
  • Coursework/Training: 
    • OPTION 1: 12 Clock hours of substitute teacher renewal training, authorized by the employing county or available through the WVDE eLearning platform, prior to issuance of the permit being renewed and within 5 years of application OR
    • OPTION 2: 6 Semester hours of coursework related to the public school program, subsequent prior to issuance of the permit being renewed and within 5 years of application.
  • Credential: Valid/Expired WV Short-Term Substitute Permit
  • Testing: No
  • Employment Required: Yes and a county must have a critical need shortage waiver on file.
  • Official Recommendation: Superintendent
  • Primary Contact Info: Alyssa Keedy,

Electronic Application Instructions:

Electronic Application Instructions:

Step 1: If this is your first time submitting an electronic application through the WVDE Certification Portal, you will need to register. As part of the registration process, you will be prompted to either use an existing webtop account if you have been employed in the West Virginia school system or register to create a webtop login.

Step 2: Once you have completed the registration process and have a webtop account, you may submit an electronic application.

Step 3: Depending on your employment status with a WV educational system, or if institutional verification is required, you may be able to proceed to payment at this time. If your application requires county/institutional approval, you will receive an email notification once it is completed so that you may proceed to pay for your application.

Step 4: When the application is ready for payment, you will receive an email notification with instructions for online payment. Applications will not be processed by the Office of Certification until the online payment has been processed. Applicants may follow and review the status of their application via the certification portal.

Step 5: If you are a first-time applicant for licensure (have never held a license/certificate issued by the WVDE), you will receive an email with a service code to make your background check appointment once the application is received by our office. You will need to follow these directions for first-time applicants. (*Note: This requirement does not apply to Forms 23 and 24B.*)

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