• Due Process Information Packet & Complaint Request Form
• IDEA Due Process Hearing Officers Qualifications (PDF)
• Due Process Brochure
• Dear Colleague Letter – April 15, 2015

Due Process Resolution Session Information Packet

The Information Packet includes the following:

• Due Process Resolution Session Requirements
• Resolution Timeline Tracking Form
• Resolution Session Form
• Due Process Complaint Withdrawal Form
• Waiver of Resolution Meeting Form
• Mediation Basics
• Mediation Request in Lieu of a Resolution

The West Virginia Department of Education, Office of Special Programs (OSP) administers the due process complaint system to resolve parent and district disputes regarding identification, evaluation, placement and/or provision of free appropriate public education for exceptional students. The hearing officer renders a decision that assures the provision of a free appropriate public education for exceptional students. A decision is final and binding unless either party appeals in any state court of competent jurisdiction or in a district court of the United States within 90 days from the date of the decision of the hearing officer. The OSP provides its hearing officers’ decisions to the public in a manner that preserves personal privacy by removing information that would identify the student.

Special education hearing officer decisions:

• D21-006
• D20-008E.R
• D20-006E.R
• D20-002.R
• D19-020.R
• D19-018.R
• D19-007.R
• D18-013.R
• D18-007.R
• D18-003.R
• D16-013.R
• D15-012
• D14-014
• D14-007
• D13-018
• D12-006
• D12-002
• D11-013
• D11-010
• D11-009
• D11-008
• D11-007
• D10-007
• D10-002
• D09-016
• D09-014
• D09-006
• D08-019
• D08-018
• D08-017
• D08-016
• D08-011
• D08-003
• D07-013
• D07-02
• D06-07

• FIEP Request Form
• FIEP Agreement to Participate
• FIEP Evaluation Form
• FIEP Preparing for a Meeting
• FIEP Brochure

• Mediation Request Form
• Mediation Process Brochure

• IDEA Part B Programmatic Monitoring Procedures (2023)
• General File Review Checklist (2023)
• Discipline File Review Checklist (2023)
• Discipline File Review – Indicators SPP4A and SPP4B (2021)
• Indicator 13: Secondary Transition Plan Monitoring Process (August 2024)
• Secondary Transition File Review Checklist Revised (August 2024)
• Disproportionality File Review Checklist – Overrepresentation Indicators SPP 9 and SPP 10 (2021)
• Policy 2419- Waiver Submission

Annual Report of Compliance Monitoring Activities

This annual compliance report includes data on monitoring activities, dispute resolution, and other general supervision activities completed during the state fiscal year listed below and documents the WVDE’s efforts to meet the requirements under IDEA and Policy 2419.

• 2021-22
• 2020-21
• 2019-20
• 2018-19
• 2017-18
• 2016-17

• State Complaint Procedures
• State Process Complaint Brochure
• State Complaint Form
• Early Resolution Brochure

The West Virginia Department of Education (WVDE), Office of Special Programs (OSP) works collaboratively with the West Virginia Department of Health and Human Resources (DHHR) to ensure WV students with disabilities placed in out-of-state (OOS) facilities by DHHR or the court system receive appropriate educational services.

OOS Facility Documents

• IEP (PDF)
• LEA Participation Form
• Monthly Education Attendance Form

OOS Facility Monitoring

• Consolidated Monitoring Manual

WV Students With Disabilities in Out-Of-State Facilities Reports:

• Out-Of-State Report FY 21
• Out-Of-State Report FY 20
• Out-Of-State Report FY 19
• Out-Of-State Report FY 18
• Out-Of-State Report FY 17

• Age of Majority (March 2023)
• IEP Form 5/2013
• IDEA Process Forms
• Procedural Safeguards (2024)
• Manual de garantias procesales (Procedural Safeguards – Spanish 2024)
• Results Driven Accountability – General Supervision System (2024)
• Policy 2419- Waiver Submission